Finance & Payroll Administrator – Nursery – Haringey / Herts / Hybrid

We are looking for an organised, numerate and experienced Finance & Payroll Administrator to support a growing family-run chain of nurseries.

This is a varied finance and administration role supporting the day-to-day financial operations of the nursery group. The successful candidate will ideally have experience with Xero, bookkeeping, payroll, budgets and nursery/early years funding, and will work closely with the company’s accountant and management team.

Experience within the early years or childcare sector would be highly desirable, particularly for someone who understands nursery funding and the financial administration involved in running childcare settings.

Some experience of HR administration, recruitment or compliance would also be advantageous, as the role will include some HR and staff administration.

This is a hybrid position, offering the flexibility to work from home alongside some travel between the head office in the London Borough of Haringey and nursery settings across North London and Hertfordshire.

Finance & Bookkeeping

• Supporting the day-to-day financial administration of the nursery group
• Maintaining accurate financial records and bookkeeping
• Using Xero for financial administration and record keeping
• Assisting with budgets, expenditure and financial reporting
• Processing invoices and monitoring payments
• Checking financial records for accuracy
• Preparing spreadsheets and financial reports
• Working closely with the company's accountant
• Supporting the preparation of financial information and reports

Payroll

• Assisting with payroll and payroll administration
• Maintaining accurate payroll and staff records
• Checking payroll information and ensuring records are kept up to date
• Liaising with relevant staff and the accountant regarding payroll matters

Nursery Funding

• Supporting nursery funding administration and reconciliation
• Monitoring funding income and expenditure
• Assisting with the preparation of funding-related financial information
• Supporting nursery managers with funding administration where required

HR & Compliance Support

• Assisting with general HR administration and maintaining employee records
• Supporting the onboarding of new staff
• Helping to monitor staff documentation, including DBS checks, references, right to work and qualifications
• Assisting with staff holiday, absence and training records
• Supporting recruitment administration, including arranging interviews and maintaining candidate records
• Assisting with general compliance administration
• Liaising with nursery managers regarding staff records and documentation

General Administration

• Providing general administrative support to the management team
• Maintaining databases, spreadsheets and filing systems
• Preparing documents, reports and correspondence
• Handling confidential financial and employee information professionally
• Supporting the organisation with other administrative tasks as required

The ideal candidate will have:

• Previous experience in finance administration, bookkeeping or payroll
• Experience using Xero
• Strong attention to detail and numerical skills
• Good Excel and Microsoft Office skills
• Excellent organisational skills
• The ability to work independently and meet deadlines
• Good communication skills
• A practical and proactive approach
• Some understanding of HR and employee administration

Desirable Experience

• Previous experience working within a nursery, early years or childcare setting
• Experience with nursery/early years funding
• Experience running or assisting with payroll
• Bookkeeping experience
• Experience working with an external accountant
• Experience supporting the finances of multiple childcare settings
• Previous experience as a Nursery Manager with responsibility for budgets, funding or financial administration
• Some experience of HR, recruitment, compliance or safer recruitment
• Experience maintaining DBS, qualification, right-to-work or staff records

This is an excellent opportunity for someone with a finance background who would enjoy working within a growing, family-run childcare organisation and taking responsibility for a varied range of financial, HR and administrative duties.

• Commitment to continuous professional development.
• Physically able to carry out the requirements of the role.
• Flexibility to work various shifts as needed.
• Enhanced DBS on the update service (or willingness to apply for one)*.

*This post is exempt from the Rehabilitation of Offenders Act (1974) and does require an enhanced Disclosure and Barring Service Check. Applicants must be prepared to disclose any convictions they may have and any orders which have been made against them.